PERSONAL INFORMATION COLLECTED
West Island College collects only the personal information necessary for its activities. This may include identity-related information such as your name, email, academic records, addresses, phone numbers, gender, age, demographic information, Social Insurance Number (SIN), tax information, information regarding bank withdrawal authorization, and information related to the use of our website.
PURPOSE OF COLLECTION AND METHODS OF COLLECTION
We use the collected information only for:
- Communicating with parents and students, processing enrollment forms, responding to your requests, handling transactions, and ultimately providing students with the educational services and extracurricular programs to which they are entitled.
- Responding to your email messages.
- Enabling the school to fulfill its administrative functions, including tuition fee payments, and implementing non-educational school programs such as parent and volunteer participation and fundraising activities.
- Processing job applications.
- Maintaining relationships with the school’s clientele, specifically communicating with parents (current and former), students (current and former), and friends of the West Island College to inform them of school activities and promotional events, including fundraising initiatives. You can unsubscribe from West Island College communications at any time. To stop receiving communications, please email [email protected].
- Recognizing visitors on our website.
- Providing information about West Island College, its activities, events, and programs.
When required by law, the school may disclose specific information requested, after verifying the legitimacy of the requesting party. Student information is transmitted annually to the Quebec Ministry of Education.
If, for any reason, personal information is required for another purpose, the school will inform the concerned individual and seek consent before complying with such a request. In the case of a student’s personal information, the school seeks the consent of the student and/or their parents, considering the situation and the level of maturity and intellectual capacity of the student to understand the consequences of using and disclosing the provided information.
USE AND DISCLOSURE OF INFORMATION
West Island College ensures that employees and third parties with whom it deals protect the confidentiality of personal information to which they have access, regardless of the medium on which they are accessible. We will not use or disclose them for purposes other than those mentioned without your consent, unless required or permitted by law.
RETENTION AND SECURITY MEASURES
West Island College maintains and manages confidential and secure databases and files, accessible only to authorized personnel. Any third party conducting business on behalf of the school, such as direct advertising agencies, must also adhere to this policy, and companies providing online services (such as the email directory of former students) must provide secure sites.
West Island College does not rent, sell, exchange, or provide personal information to individuals or organizations outside the school, except as presented above.
ACCESS TO YOUR PERSONAL INFORMATION AND WITHDRAWAL OF CONSENT
You can review the information we hold about you. If you find any errors, you can request corrections.
You can also withdraw your consent to the use and disclosure of your personal information or file a complaint regarding the protection of your personal information.
To exercise your rights, contact us via email at [email protected].